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Digital Mailroom for Finance and Accounting

AI-driven digital mailroom software that digitizes inbound documents and automates distribution and processing.

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Why Digital Mailroom?

Digital Mailroom software drives efficiency, responsiveness, agility and security in finance and accounting functions.

Digitize and distribute finance documents received from suppliers, customers, and partners to drive friction-free financial processing.

Respond faster to customers & suppliers

Remove manual work

Increase efficiency of finance teams

Reduce risk of fraud

Cuts costs of paper-based processing

Digitize and distribute all inbound documents

Route any document automatically to the correct person or team

Distribute invoices, contracts, correspondence, PO’s, etc. based on document type, index data, information automatically extracted, and business rules. Route to in-office or remote teams.

Paper and other mail in a single digital inbox

Process paper mail, email and attachments, mobile device submissions, branch office scans, and portal uploads, all within one digital mailroom solution.

Control security of finance documents

Route only to authorized recipients

Control permissions and distribution lists. Prevent accidental or fraudulent document sharing.

Protect sensitive documents and data

Segregate data and duties to limit risk. Generate full audit trail of all document interactions automatically.

Digital transformation for document-driven finance processes

Remove manual work in any use case

Eliminate latency via mailroom automation for invoicing, accounts payable, accounts receivable, procurement, and supply chain document processing

Manage document processing efficiency

Monitor document volumes with real-time dashboards. Apply SLAs and auto-forwarding to drive timely processing.

What our customers say

For our finance team Ondox is a faster and more efficient way to process a wide range on inbound documents, from invoices to supplier agreements and everything in between.
Finance Director, Global Retailer
For inbound paper mail and email attachments, Ondox automates document processing and provides digital access to all our teams. That digital transformation helps us respond faster to customers and cut time and cost from operations.
VP Digital Services, Insurance Leader
The Ondox digital mailroom solution has helped us drive digital transformation across the supply chain.
IT Director, Transportation Leader
Ondox has delivered digital transformation to our customer interactions, across multiple use cases and business units.
Transformation, Global Asset Manager
For our highly distributed office network and our large workforce of hybrid and at-home workers, Ondox is an invaluable mail processing and distribution solution.
Director of Facilities and Operations, Telco Leader
Inbound paper-based documents used to slow down the work of many of our teams. Now the Ondox digital mailroom gets documents faster to case team members and we can serve constituents better.
Director of Social Programs, Government Agency
The team behind Ondox worked as an extension of our team from the outset. Their agility, product knowledge, and professional approach were instrumental in achieving our goals.
BPO Client Transformation Executive, SPS Global


Digital mailroom software helps enforce segregation of duties and data to ensure that sensitive financial documents and data are securely distributed and shared, visible only to permissioned people. Data and documents cannot be sent by mistake or fraudulently to unauthorized recipients and enterprise-grade security reduces the risk of documents being lost, tampered, damaged, stolen, or copied.

Digital mailroom software saves time and effort and helps teams make decisions faster. By distributing documents immediately on receipt, and automatically extracting and presenting data from documents, a digital mailroom drives efficiency and increases team productivity.


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