{"id":1155,"date":"2023-11-15T14:07:26","date_gmt":"2023-11-15T14:07:26","guid":{"rendered":"https:\/\/www.ondox.ai\/?page_id=1155"},"modified":"2023-11-28T16:42:20","modified_gmt":"2023-11-28T16:42:20","slug":"enterprise","status":"publish","type":"page","link":"https:\/\/www.ondox.ai\/solutions\/enterprise\/","title":{"rendered":"Enterprise"},"content":{"rendered":"\n\n \n\n \n\n
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Why Digital Mailroom?<\/h2>\n\n\n\n

Automate document workflow and transform your entire enterprise with the Ondox digital mailroom solution.<\/p>\n\n\n\n

Improve the efficiency and reliability of document distribution and enhance organizational productivity and document handling.<\/p>\n\n\n\n

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\n Reduce processing times <\/h3>\n \n \n \n <\/div>\n \n \n <\/div>\n \n
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\n Ensure security and compliance <\/h3>\n \n \n \n <\/div>\n \n \n <\/div>\n \n
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\n Cut operational costs <\/h3>\n \n \n \n <\/div>\n \n \n <\/div>\n \n
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\n Accelerate digital transformation <\/h3>\n \n \n \n <\/div>\n \n \n <\/div>\n \n
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\n Meet green goals <\/h3>\n \n \n \n <\/div>\n \n \n <\/div>\n \n <\/div>\n<\/div>\n\n\n <\/div>\n <\/section>\n\n\n\n\n \n\n \n\n
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Distribute documents quickly to the correct individuals and teams<\/h3>\n\n\n\n\n\n\n
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Auto-route based on document information<\/p>\n

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Classify documents and assign routing riles to ensure that documents reach their intended recipients promptly. Enable the efficient routing of documents and eliminate manual efforts and potential errors in the distribution process.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n

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Provide clear visibility of document ownership and interactions<\/p>\n

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Gain real-time visibility if document ownership and interactions to ensure that no document is left unattended, reducing the risk of overlooked tasks. Enhance accountability by recording all interactions with each documents, including when it was accessed, modified, or shared.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n<\/div>\n\n\n<\/div>\n\n\n\n

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Track document and data changes automatically<\/h3>\n\n\n\n\n\n\n
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Maintain audit trails of document interactions<\/p>\n

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Track and record all interactions with documents and data through the maintenance of comprehensive audit trails. Reconstruct the history of document-related activities for detailed audits and investigations.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n

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Generate complete record of data changes<\/p>\n

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Register any alterations or modifications made to the content of documents, including changes in text, metadata, or any other data associated with the document. Maintain data integrity and security while ensuring that any unauthorized or accidental data alterations are easily detected and addressed.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n<\/div>\n\n\n<\/div>\n<\/div>\n\n <\/div>\n <\/section>\n\n\n\n\n \n\n \n\n

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Manage document lifecycle<\/h3>\n\n\n\n\n\n\n
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Manage retention periods, disposition and archiving rules<\/p>\n

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Ensure that documents are retained for the necessary duration based on legal, compliance, or organizational requirements to ensure that documents are neither kept for too long nor disposed of prematurely, reducing legal and compliance risks.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n

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Ensure automatic deletion or export<\/p>\n

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Automatically delete documents that have reached the end of their retention period or, when necessary, export them to long-term archives. Maintain an organized document repository and ensure that documents are handled in a compliant manner.<\/p>\n <\/div>\n <\/div>\n <\/div>\n \n<\/div>\n\n\n<\/div>\n\n\n\n

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\n \n Live Chat <\/a>\n <\/div>\n\n<\/div>\n\n\n<\/div>\n\n <\/div>\n <\/section>\n\n\n\n\n \n\n \n\n
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What our customers say<\/h2>\n<\/div>\n\n\n\n\n\n
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\n \n Customer correspondence and supporting documents now get reliably and quickly to the right team. Ondox helps us triage the most important cases and engage the best people to help. <\/span>\n
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\n View\n case study<\/a>\n <\/div>\n <\/div>\n <\/div>\n\n \n\n \n