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Trusted by Leading Organizations
Ondox Overcomes the Challenges of Mailroom Management
Ondox digital mailroom solutions empower leaders, managers and their mailroom teams with new levels of automation, accessibility, transparency, performance, security, and manageability.
Apply AI and revolutionize mail processing
When documents arrive, as paper, email attachments, or portal uploads, AI automates the task of identifying document types, understanding document content, an extracting information for routing and business processing.
Unique “Ask AI” features of Ondox harness the power of Generative AI to interrogate document content for faster decision-making. For example, team members can Ask AI to summarize a long document, extract specific data, or assess the sentiment of correspondence.
Apply AI and empower team members to complete key business processing faster, respond to customers sooner, and save time, effort, and cost.
Distribute all mail digitally and at speed
Automatically route and distribute incoming mail and documents instantly to a team or individual digital inbox, including transactional business documents, correspondence, and even return mail.
Teams in any location, whether in-office, remote, or traveling, access their incoming documents via a simple and secure browser-based interface. Documents are always at their fingertips and always secure from loss, theft, or damage.
Boost productivity and responsiveness by empowering your team to act promptly on inbound paper mail, email attachments, portal uploads, mobile submissions, branch scans, and faxes.
Gather and process related documents in digital case folders
Legal, customer service, claim, complaint, and other teams often work on cases which involve multiple documents that arrive into the organization at different times.
To support these teams, the Ondox digital mailroom solution provides a case management module that ensures related documents are identified, recognized, gathered and stored together, and acted on within required timeframes.
Permissioned team members can view all case documents and information in a single place, to make better decisions and complete cases faster.
Control access and ensure information security
Ondox safeguards documents and data effectively to ensure information security and support compliance with GDPR, SOC2, and other regulatory requirements.
Maintain control of documents from receipt to disposal by implementing stringent access controls and encryption measures that fortify your security framework.
Prevent accidental or fraudulent distribution of documents by ensuring only authorized people can access incoming mail and documents.
Reduce the danger of document loss, fraud, or damage, eliminating the vulnerabilities associated with email-based document distribution.
Gain full transparency into mail flows, from receipt to destruction with full audit trails and detailed metrics generated automatically.
Improve management with transparency of operations
Mailroom and operations managers have access to full metrics on document volumes, processing times, SLA achievement, document status, and more.
Ondox provides real-time dashboards and a full database of reporting data that increases transparency into mailroom operations and helps identify bottlenecks and enhance the efficiency, accuracy, and productivity of document-related business processing.
Built-in administration features enable managers, without coding or an IT project, to manage team membership and permissions, configure document and case types, make pre-built actions available to teams, set SLA standards, customize dashboards, and more.
Benefits
Organizations use Ondox digital mailroom to transform mailroom management, accelerate business processes, respond faster to customers, increase productivity, cut costs, and achieve green goals.
Expedite all customer-related business processes by accurately and efficiently digitizing, routing, and distributing incoming mail to the teams and individuals who need it. Use Ondox for intra-office mail too, so mail moves faster and more securely into and throughout the organisation. Enable your people with quick access to vital documents so they can respond more promptly to customer needs in business processes driven by inbound documents, including customer onboarding, financial administration, claims, incident management, service provision, case management, and more.
Reduce time spent sorting and routing incoming documents, whether it’s physical mail, email attachments, portal uploads or inbound faxes. Eliminate errors caused by manual mail handling and simplify quick action by mailroom teams in response to rescan, re-route, hold for pick up, and other requests from mail recipients. Enable mail recipients to rapidly process all inbound documents with simple-to-use, prebuilt productivity tools. Empower your workforce and transform its capacity to process documents. Fast-track mail processing and liberate team time for additional high-value tasks.
Why Ondox?
Ondox digital mailroom applies AI to accelerate the distribution and processing of incoming documents.
Ondox transforms your whole company, not just your mailroom. It delivers speed, simplicity, security, and scalability that traditional mailroom operations and other digital mailroom solutions cannot provide.
Speed
Accelerate the flow of documents into and through your organization.
Respond faster to customers. Deliver documents sooner. Fast-track the digital transformation of your mailroom and of downstream business processes.
Radically reduce the need for human intervention by automating the tasks of accurately sorting and distributing inbound mail. Reach in-office, remote, and hybrid teams instantly and allow mail recipients to process mail faster.
Simplicity
Install easily and boost your team productivity on day one.
Deploy without disruption to current systems and use built-in tools to configure and adapt mail distribution rules, team membership, access permissions, and SLAs easily – no complex IT project is required.
Exploit pre-built document flows and ready-made action menus to empower mailroom teams and mail recipients for greater productivity. And gain immediate insights into your digital mailroom operations through comprehensive dashboards and reporting.
Security
Protect documents and data. Meet information security requirements.
Maintain control of documents from receipt to disposal with full document lifecycle management in Ondox. Reduce the danger of document loss, fraud, or damage and eliminate the risks of email-based document distribution and forwarding.
Enforce robust access controls, encryption, and audit trails. Safeguard your documents and data effectively to ensure compliance with GDPR, SOC2, and other regulatory requirements.
Scalability
Scale effortlessly from single departments to an entire global enterprise.
Available in a range of deployment options and architected for scale and ecosystem integration, Ondox serves any number of people, any volume of documents, and can integrate easily with your current systems.
Ondox digital mailroom solutions can be implemented for use in a single department or deployed across a global enterprise. For any scope of deployment, Ondox provides resilient mailroom automation without loss of security or performance.
Customer Success
The team behind Ondox worked as an extension of our team from the outset. Their agility, product knowledge, and professional approach were instrumental in achieving our goals.
SPS Global
Digital Transformation Starts in the Mailroom
Ondox helps mailroom leaders drive digital transformation across the enterprise while streamlining mailroom operations, significantly reducing costs, and enhancing productivity of mailroom teams.
Contact us today to transform your entire organization, not just your mailroom.
Choose your Deployment
Ondox digital mailroom solutions are available in a choice of deployment settings created to meet different business and IT priorities. Contact us to discuss your needs and preferences.
Customer
Hosted
Deploy Ondox in your infrastructure of choice. Maintain full control and responsibility for infrastructure and policy.
Managed
Service
Access the benefits of Ondox without investing in infrastructure ownership and maintenance.
Software as a Service
(SaaS)
Access the benefits of Ondox in a secure and segregated infrastructure shared with other Ondox customers.
