Secure AI Document Processing with Ondox

Access Control and Document Integrity

Only the right people see the right documents – every time

Limit exposure and minimize internal risk with role-based access control, user-level permissions, and document-level protections.

Prevent unauthorized access or distribution

Ensure that incoming documents are only visible to authorized individuals. Stop accidental sharing and mitigate fraud with built-in controls that enforce who can access, edit, or forward sensitive files.

Encryption and Secure Delivery

Eliminate the vulnerabilities of paper-based and email-based document sharing

By replacing unstructured paper-based and email-based workflows with digitalized, centralized, encrypted processing, Ondox removes points of failure and dramatically reduces the risk of data leaks, interception, or document loss.

Secure document workflows from intake to archive

Documents are encrypted both in transit and at rest, so your data remains protected — even across distributed teams or external communications.

Audit Trails and Compliance Reporting

Gain full transparency into document activity and system usage

Every document handled by Ondox generates an audit trail — detailing where it went, who accessed it, and what actions were taken.

Meet and exceed enterprise compliance standards

From GDPR to SOC 2 and industry-specific frameworks, Ondox helps you stay compliant with automated recordkeeping, retention enforcement, and audit-ready metrics — no manual tracking required.

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Operations Slowed Down by Paper?

Outdated document workflows are costing your business time, money, and compliance risk.

Download our free guide Beyond Paper: The Director’s Guide to AI Document Processing to discover how to eliminate paper-based processes with AI—step by step.

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FAQs

Ondox uses role-based access controls to ensure that only authorized users can view, route, or act on documents.

Permissions can be configured by department or individual user — and every interaction is logged. This means you maintain full control over who sees what and does what, reducing the risk of internal error or unauthorized distribution.

By eliminating untraceable paper flows, unsecured email routing, and decentralised handling, Ondox closes the common gaps where loss and fraud typically occur.

Documents are centralized in a secure digital platform, with full visibility and tracking from intake to archive. Any unusual access or modification can be traced and investigated through detailed logs and alerts.