Document List
Your fast, efficient workqueue for document processing
All your documents,
one click away
Simplify all document intake
Standardize and simplify the processing of all incoming documents, whether originating as paper, email attachments, or portal uploads, so that teams can quickly receive, locate, review, share, and process vital information. Centralize all incoming documents in a secure, digital repository.
Tame the chaos
Manage any volume of documents productively, so you’re never overwhelmed by document processing workload. Automate the searching, sorting, filtering, and previewing of documents, so that teams can focus on higher-value tasks. Quickly identify documents that need urgent attention.
Preview documents and act quickly in ‘Card View’
Flick through your documents, decide your priorities
Take a quick look at your documents before you choose what to work on first. Click each card to view that document. Use thumbnails of multi-page documents to jump to any page instantly.
Act immediately
Process documents quickly by choosing an action available on the card. For example, forward to a colleague with a question or add the document to a QuickList for processing.
Enhance security and compliance
Control document access
Allow document access anywhere but only to teams and individuals with permission. Prevent the accidental or fraudulent document distribution or copying that is a serious and common risk in paper-based and email-based document flows.
Manage information security
Automatically generate full audit trails of all document interactions and data changes.
Replace risky paper-based document flows, and scan-to-email or forward-by-email practices with safe and efficient digital communication in a controlled environment.
FAQs
Ondox automatically ensures that your document list includes any document that requires your attention or that needs to be worked on by a team you are a member of. Any document, from anywhere.
For example, if a document is an attachment to email sent to Jobs@acme.com Ondox will add it to your list if you’re registered in Ondox as part of the team that handles job applications. Paper applications that have been scanned, or CV/resumes that have been uploaded to your HR portal or submitted from a smartphone – they can all be routed to your Ondox document list.
Ondox provides productivity tools that ensure you work efficiently, even when you receive a LOT of documents.
Visual SLAs highlight documents that need quick attention. Customizable queries allow you to filter your document list and highlight work most relevant to you – for example “show me all invoices that are overdue”. And “card view” allows you to scroll quickly and preview documents before selecting a document to work on.
